Category: Select Board Meetings & Minutes

MINUTES
Morgan Select Board Meeting
Held on June 8, 2009 @ 7:00 PM

Please visit our website @ www.townofmorgan.com

Present: R. Miller chair, R. Guyer and L. Labor

Guest: Linda Broadwater, Shawn Austin,road commissioner

Meeting called to order at 7:00 PM.

1. Previous minutes reviewed and approved as read.

Linda Broadwater came to present information on the “Better Back Roads Grant”
and the current status of it. The grant is for $7,000.00. The work to be
performed by Shawn Austin is estimated to be $9,300.00. Monies will pay for
the unmet balance from the Seymour Lake Association and the Wayeeses
Association.

Linda, as the contact person for the grant, offered to answer any questions
that may arise.

Shawn acknowledged receiving the local roads training program for local
disaster etc. and he also received a copy of the “Better Back Roads Grant”
from Linda and has read the parts pertaining to participation criteria.

Communications and notices:

The following communications were received and reviewed by the board as
presented by R. Miller:

Mr. Thomas Halligan contacted Richard Miller for information on fireworks
regulations.

Richard will look up the information and call him back. The town does not have
an ordinance on fireworks, there are, however, State regulations.

An email was received from Brian Hanson concerning Emergency preparedness etc.
This was forwarded to Roland Besaw.

The minutes of the Northeast Kingdom Waste Management meeting were received
and filed.

Residents are reminded that Morgan does have an ordinance regulating the
keeping and control of dogs and or wolf hybrids within the town.

All dogs must be licensed annually and have a current rabies vaccination. The
license and rabies tag must be attached to the dog via a collar or harness. It
should also be noted that no person shall permit a dog owned or under the
keeping or control of said person to be at large within the Town of Morgan.

There have been several instances where this has not been the case and this
activity must cease. Civil penalties are expensive and avoidable.

ACTIONS TAKEN

1. Copies of the Town of Morgan’s Dog Ordinance were passed out by R. Miller

2. The animal control officer position is being finalized, if the agreement is
satisfactory for the town and the interested party, this should be awarded at
the next meeting June 22nd.

3. The Brighton Fire Department’s invoice for the 9.8 square miles of fire
coverage was approved for payment. This was submitted to Tammy for payment.

4. An invoice was received from Paul Hannon for work performed for the Ancient
Roads Committee. This was approved for payment from the ancient roads grant.

5. The revenue and expenditures reports were reviewed.

6. Orders #26 and 26A were reviewed and approved for payment.

Meeting adjourned at 8:00 PM.
Submitted by L.Labor

MINUTES
Morgan Select Board Meeting
Held on May 26, 2009 @ 7:00 PM

Please visit our website @www.townofmorgan.com

Present: R. Miller chair, R. Guyer and L.Labor

Meeting called to order at 7:00 PM.

1. Previous minutes reviewed, 2 spelling errors corrected, otherwise, the
content was approved.

Communications and notices:

The following communications were received and reviewed by the board as
presented by R. Miller:

A. A letter was received from Comcast extending an invitation to meet with the
board to discuss Comcast’s plans for our area, specifically their line
extensions and services that they are able to offer our residents. This will
be filed for future reference.

B. A copy of Waste Age Magazine was received and forwarded to Brian
Gray.

C. A letter and brochure was received from the Department of Forests, Parks
and Recreation and will be forwarded to our school principal for distribution
to students and teachers. This is a new program called Venture Vermont and
it is hoped that it will stimulate outdoor activities that result in reward
points that can be used for a VIP Silver Coin that will give the recipient a
free admission to state park day areas for 2009-2010!

D. A letter was received from Taplin’s offering port-a-potties service at the
beach parking lot. It was received too late as the service was already awarded
to Juddy’s.

E. The State of Vt. Department of Public Safety sent a reminder notice to the
board. This in regards to the storage of hazardous materials by the town.
Since we do not engage in this activity, it was filed.

F. A fax was received from Brian Hanson, State Emergency Preparedness
Coordinator submitting information on the Hazard Mitigation Grant Program.
Filed for future reference.

G. A notice of a workshop series to be presented by the Vermont Local Roads
Program was received and referred to Shawn Austin. Registration enclosed,
this would be training for disaster response and recovery for road crews.

Old business:

Mr. Miller, will refer the vendor seeking permission to put in a food stand at
the State Fishing access or the public beach to Mr. S. Matson for review of
the zoning laws and regs etc. It was determined that different towns have
different approaches to this process.

The railing for the access entrance to the town office has been repaired.

ACTIONS TAKEN

1. An estimate to repair or replace the Community House door, side entrance
clapboards and railing was received, reviewed and approved. This work will
cost the town approximately $600.00

2. A registration request from Diane Moore to attend a Vt. Dept. of Taxes
Property Valuation and Review was approved for payment

3. Warrant order # 25; the bills were reviewed and approved for payment

Meeting Adjourned at 7:45 PM.
Submitted by L.Labor

MINUTES
Morgan Select Board Meeting
Held on May 11th, 2009 @ 7:00 PM

Please visit our website @www.townofmorgan.com

Present: R. Miller chair, R. Guyer and L.Labor

Guest: Shawn Austin

Meeting called to order at 7:00 PM.

1. Previous minutes reviewed and accepted as read.

2. Shawn Austin came to discuss the budget overage in operations. It was
agreed by the select board to shift unused funds from the repair budget to
sustain the operations budget. It is anticipated that about $2900.00 will be
needed. Tammy will be instructed to transfer the monies needed from the
equipment repair budget to operations, as there is $5000.00 in that line item
available.

3. Shawn has agreed to come to 1 meeting monthly to keep the select board
abreast of activity and budget needs.

Communications and notices:

The following communications were received and reviewed by the board as
presented by R. Miller.

A: NEKWMD waste and fee comparison report was reviewed and filed.

B: Letter from G. Stone referring to heavy equipment repair or purchase

C: Letter from Knight Consulting Engineers Inc. describing the services they
offer,- referred to S. Austin. To be filed.

D: The State appraiser’s actions on the Taylor Moore property tax appeal was
discussed. The assessment recommendations were made to the property listing
and to the grand list.

E: A letter was received from Jan Selby regarding the milfoil grant from the
State. This year’s grant will be for $6899.00

F: Robert Cain met with R. Miller to express the need for some maintenance and
repair work that he feels is needed on the Community House. This would entail
work on the door, railing and cleaning out of the basement. R. Miller said he
would so note and get together a work group to address the needs.

Old Business:

1. Alan Wooley’s request for mailbox placement. This was discussed with the
parties involved including S. Austin and Mr. Piette, the rural carrier.
Permission was granted to move it across the road.

2. The town is still without an animal control officer. It was proposed to
investigate outsourcing this to Derby. Their select board will be contacted to
discuss our issue.

3. The Orleans County Sheriffs dept. contract for services was signed.

ACTIONS TAKEN:

A: A request from UVM to purchase the Town parcel data from Russell Graphics
was received, and signed. The town must sign off in order for them to release
the data.

B: A letter was received from a party interested in setting up a hot dog/food
concession cart at the public beach or the fishing access. A letter will be
sent out to this party explaining that the fishing access is State owned land
and that we are unable to grant permission and that she should contact the
State Fish and Game Dept.

C: Doyon logging submitted an excess weight permit; this was signed and filed.

D: A bill was received from Paul Hannon for work performed for the town, this
was approved for payment.

E: Orders: # 24 reviewed and approved for payment.

Meeting Adjourned at 8:30 PM.
Submitted by L. Labor

MINUTES
Morgan Select Board Meeting
Held on April 27, 2009 @ 7:00 PM

Please visit our website@www.townofmorgan.com

Present: R. Guyer and L.Labor
Mr. R. Miller (absent on vacation)

Meeting called to order at 7:00 PM.

1. Previous minutes reviewed and accepted as read.

Communications and notices:

The following communications were received and reviewed by the 2 select board
members present.

A. Notice of the 28th Annual Recycling Conference and Expo to be held June 8th
and 9th.

B. Email updates on Highway Aid. A check for $12,823.24 was received on 4/27.

C. Dry Hydrant grants program application for was received.

D. A copy of the American recovery and reinvestment act for interested
parties was received.

E. A copy of Certificate of Highway mileage from the Agency of Transportation
was received.

F. A copy of a Land Use Application “ for the Duggan’s was received. No action
by the select board is required.

G. The agreement for general law enforcement service was reviewed; the
decision to sign it was tabled to the next meeting.

ACTIONS TAKEN

1. The notice of hearing for David and Ann Moore was signed. This gives Diane
Moore the authority to represent the Town of Morgan at this hearing to be held
May 5h.

2. The construction bill for the renovations on the town office building as
performed by Claude Paul Construction was approved for payment.

2. Kelley-View Farm Inc submitted a weight permit form. This was reviewed for
completeness and insurance coverage. This was approved as submitted and
signed.

3. The Town of Brighton Emergency Service Agreement for Fire service was
approved and signed.

4. A bill from the Charleston Fire Department was received. It is for the sum
of $14,324.58 and is due July 1st, 2009 this also was approved.

5. A registration fee of $110.00 was approved for Tammy to attend a Fiscal
year end close “ seminar.

6. Orders # 23. The monthly bills as presented by Tammy were reviewed and
approved for payment.

Adjournment:
7:45 PM
Submitted by L.Labor

MINUTES
Morgan Select Board Meeting
Held on April 13, 2009 @ 7:00 PM

Please visit our website @www.townofmorgan.com

Present: R. Miller chair, R. Guyer and L. Labor

Guest: Officer Brooks of the Sheriffs dept.
Steve Matson

Meeting called to order at 7:00 PM.

1. Previous minutes reviewed and accepted as read.

2. Officer Brooks, representing the Sheriffs department, presented a new contract for services and police coverage. This will be reviewed and signature pending for the next meeting April 27th. Hours of coverage and the flexibility for seasonal coverage were discussed.

3. Carrie Deem declined the animal control officer position. Given this information the Board is requesting that any persons interested in the position please contact one of the selectmen or come to the Board meeting on the 27th.

Communications and notices:

The following communications were received and reviewed by the board as presented by R. Miller:

A. Diane Moore has returned and will be able to give us the exact sq. mileage coverage for the Town of Brighton fire coverage contract.

B.NVDA.letter received and forwarded to Sean Austin.

B. A bid proposal from Small Time Logging/Landscaping was received. The bid is for the lawn care and mowing of the Town lots.

C. Steve Matson brought forward information regarding a planned solar panel array installation. This is a domestic panel system and any excess power generated will be returned to the grid. Drawings as submitted were placed on file. There were no concerns registered by Mr. Matson as to environmental impact etc. A letter from Mr. David Blittersdorf dated 3/23/09 was placed on file.

D. A letter from VLTC containing a model policy for preventing identity theft for municipalities was submitted for review. The Board will adopt this.

E. A thank you note received from Orleans Essex Hospice Inc. re; town meeting approval of their appropriations request.

ACTIONS TAKEN

1. Small Time Logging/Landscaping bid approved for the town lots as serviced last year.

2. Mr. Matson’s request for reimbursement for photocopying expenses related to town business was discussed and approved at a rate of .05 cents per page.

3. Weight permits were reviewed and signed for Calkins and Cardinal.

4. Orders 22 A and 22 B were reviewed and signed off. Tammy to process checks.

Meeting Adjourned at 8:15 PM
Submitted by L.Labor

MINUTES
Morgan Select Board Meeting
Held on March 23rd, 2009 @ 7:00 PM

Please visit our website @ www.townofmorgan.com

Present: R. Miller chair; R. Guyer and L. Labor

Guest: Carrie Deem and Allan Wooley

Meeting started at 7 PM.

1. Previous minutes reviewed and accepted as read

2. Carrie Deem returned and more details of the animal control officer
position were discussed. Additional information to be obtained and a job
description to be developed based on position expectations; pre-exposure
rabies vaccination and suggested equipment to facilitate performing the job
safely also discussed re. Pole, cage etc.

3. Alan Wooley, came to meeting to enquire about the placement of a rural USPS
mail box, specifically where it is acceptable at the roadside. R. Miller said
he would get back to Allan before May 1st.

Communication and notices:

The following communications were received and reviewed by the board as
presented by R. Miller:

A: Updating of the towns Rapid Response Plan….. existing plan outdated. (2004)
the forms will be given to Tammy to review and fill out what she can and then
a meeting to be called for all participants (fire, police, ambulance and
other first responders) to complete and return.

B: Land donation; Dr. Phil Jenkins owns a 1 acre parcel of land and wished to
donate it to the town. Select board to review for the tax value, location,
existing liens etc and render a decision by next meeting.

C: A note from the Area Agency on Aging was read by Mr. Miller, thanking the
town for its approval of appropriations at the Annual Town Meeting. Pg. 2

D: Emergency Services Agreement from Town of Brighton, reviewed, Diane Moore
to be consulted regarding square miles and coverage.

E: Notice from Gray’s Lawn Service offering their services, Tammy to call them
and deny the need for service.

F: A letter from the Town of Derby, they are hosting a free workshop on
Capital Planning and Budgeting. They are inviting surrounding towns to
participate. This will be held March 31st at 6:30 PM in the Derby municipal
building.

G: VLCT sent a notice and registration form offering a Select Board Institute
workshop.

H: A notice from the Vermont Rural Fire Protection Task Force along with a
registration form for 2009 Dry Hydrant Grants was received. Discussed and
felt that if a need for additional hydrants was a concern the Town could do it
cheaper and faster without all of the paper work.and compliance issues.

I: Registration from the Old Stone House was reviewed.

J: Letter from Prevent Child Abuse of Vermont re; purchase and placement of
pinwheels etc.

K: Notice of hearing change of date re; David & Anne Moore received, moved
from April 9th to May 4th, 2009

L: Tammy has ordered New State Flag.

M: VLCT action alert letter reviewed regarding Town Highway Aid Cuts update.

N: Received a notice from NKWMD, that they will receive electronic devices
such as cell phones, computers etc but the fee will be $3.00 per item. This
will be forwarded to Maurice Coutu for posting.

ACTIONS TAKEN

1. Weight permit from Camp Precast Concrete Products approved and signed.

2. Approved a request from Diane Moore for $75.00 to pay for the registration
for a computer class on Property Valuation and Review.

3. Approve a $110.00 request from Tammy to pay for the registration to attend
a NEMRC Grand List Seminar.

4. The Town’s CD was renewed at the same rate by rolling it over. To establish
a new CD the rate would have been .64%.

5. A review of detail transactions of Training and software was completed to
justify the over budget expenditures.

6. Orders 20A and # 21 were reviewed and signed, Tammy to process payments and
distribution of checks.

Meeting Adjourned at 8:30 PM.
Submitted by L.Labor

MINUTES
Morgan Select Board Meeting
March 9th, 2009 at 7:00 PM

Please visit our Website @ www.townofmorgan.com

Present: R. Miller, chair; R. Guyer and L. Labor

Guest: Carrie Deem

Meeting started at 7 PM.

1. Previous minutes…R. Guyer to submit

2. Carrie Deem came forward to express her interest in the animal control
officer position for the Town. Discussion and clarification of duties ensued.
The board will develop a proposal and present to her at the March 23rd
meeting.

Communications and notices:

The following communications were received and reviewed by the board as
presented by R. Miller:

A; Letter from the U.S. Census Bureau

B; Letter from VLCT containing registration form for BCA training on May 19th
from 3:30 to 5:00 PM at the Gateway Building in Newport.

C; Notice of upcoming Tax Appeal Seminar

D;Notice of petition to the Natural Resource Board.

E; Notice of Collaborative Vermont Emergency Management Leadership Meeting
from NVDA.

F; Notice from B. Hanson of a Mitigation Grants Workshop, March 12, 2009

G; Notice of Meeting on Public Safety District B from NVDA.

H; Receipt of notice from Derby Line Fire Dept. on Fire Service Contract

I; Receipt of hazardous materials inventory list as present on premises from
Fairpoint Communications.

ACTIONS TAKEN

1. Weight permits for Blue Seal Inc.and for Pike Industries Inc. signed.

2. Tammy Lee Morin’s request to attend a Municipal Treasurers Workshop in
Milton, Vt. on March 29th was approved.

3. Notice of Hearing on David and Anne Moore Tax Appeal read and submitted to
clerk

4. A notice from the State DOT traffic shop requirements to mark centerlines
on all paved Class 1 & 2 Town highways received and discussed with Sean
Austin, Morgan road commissioner.

5. Reviewed and approved orders #20 and 20 A for payment and disposition.

6. Reviewed copies of revenue and expenditures report.

Meeting Adjourned at 8:00 PM.
Submitted by L.Labor

MINUTES
Morgan Select Board Meeting
Held on February 23rd, 2009 @ 7:00 PM

Please visit our Website
Address: www.townofmorgan.com

Present: R. Guyer, R. Miller, B. Gray
Guest: Homer and Sean Selby

Meeting started at: 7:00 PM

1.Derby Line Fire Dept. with brake down of calls and renewal information.
Tabled awaiting confirmation on sq. miles

2.Bids on replacing windows.
Reviewed and awarded to Claude Paul for $5,050.00. The price includes Harvey
windows and new trim inside.

3.Copier contract from NBE to be signed.
Approved $500.00 service contract w/ .0167/copy additional fee

4.Copy of letter sent to Brighton Selectmen, RE: Emergency Services.
Approved as written

5.Letter from the Drift Dusters with regards to opening up the Morgan –
Charleston road to snowmobiles.

Motion made and seconded to open the Morgan/Charleston Rd to snowmobiles with
all in favor

6.Weight permit from Newport Sand & Gravel.
Reviewed and signed by R. Miller

7.Agency of Transportation requesting project information for this year.
Reviewed and passed onto Rd Commissioner

8.Information from Dept. of Defense with regulations on work in waterways and
wetlands, and the role of the Corps of Engineers during natural disasters.

Reviewed and posted accordingly!

9.Information from NVDA about Northeast Kingdom Collaborative.
Reviewed the meeting cancellation notice

10.2009 Town Officer.
R. Miller will ask Penelope Thomas to stay on.

11.NEKWMD 2009 Annual Report.
Reviewed

12.Orders #19 to be signed.
Reviewed and signed

Other Business:
1. Meeting w/ VT dept of Transportation, Scott Kezar on March 6th at 11:00 AM

Meeting adjourned at 8:15 PM
Minutes written by Robert Guyer

MINUTES
Morgan Select Board Meeting
Held on February 9th, 2009 @ 7:00 PM

Please visit our Website
Address: www.townofmorgan.com

Present: R. Guyer, R. Miller, B. Gray
Guest: Steve Matson

Meeting started at: 7:00 PM

1.Reviewed and approved the minutes from January 26th.

2.Steve Matson Zoning Administrator reported to the board with a grant report.
We did not receive any funds.

3.Robert requested a copy of Warranty Deed from Book 35 pages 282 & 283.

4.The Orleans Citizens Advocacy sent a thank you for the $25.00 donation.

5.Reviewed minutes from the NEKWMD

6. Vermont Interactive Television seminar for Planning commissions was passed
onto Steve Matson

7.Reviewed the Solid Waste Management Facility Quarterly Report

8.Reviewed E-mail from Highway Aid Updates from VLCT

9.We are sending a letter to Brighton Fire department explaining the delay in
responding

10.Reviewed copies of ACT 250 Permit for Selectmen and Planning Commission
from Dill and Keenan.

11.Reviewed a letter from The EDCNV requesting submission of community
projects etc. No projects at this time.

12.Orders #18 to be signed.
Reviewed and signed

Other Business:
1. Change State and Community Dues on Town Report to: $24,871.31 on Proposed
Budget

2.Motion made and seconded to request bids for replacing windows in the Town
Office. Bids to be received no later than February 23rd at noon for review
that evening

3.Letter from the Emergency Preparedness Plan will be forwarded to Roland
Besaw

4.Changes made and submitted to the Highway mileage report on both Class 3 and
4

5.R. Miller will respond to the USDC Letter received.

Meeting adjourned at 7:56 PM
Minutes written by Robert Guyer

MINUTES
Morgan Select Board Meeting
Held on January 26th, 2009 @ 7:00 PM

Please visit our Website
Address: www.townofmorgan.com

Present: R. Guyer, R. Miller, B. Gray
Guest: none

Meeting started at: 7:00 PM

1.Minutes from Dec. 22nd and January 12th reviewed and approved as written

2.Reviewed a Recycling/ Conference news letter

3.Reviewed VLCT Town Highway Aid-Updates and Clarifications

4.Certification of Highways is under review by Robert and will be ready for
the next meeting

5.Reviewed and signed weight permit request from Gosselin’s Water Wells and
Roger Gosselin

6. Okay to pay bill from Paul Hannon for $458.10. Moneys taken from 10-07-7-
2600 (legal)

7.Reviewed and accepted request to pay dues for VT Assessors and Listers
Association totaling $15.00

8.Reviewed seminar notice for Zoning. Passed onto Zoning Administrator

9.Tabled Emergency Service Contractor with Brighton until we have corrected
sq. mileage from 911

10.Robert may attend the Workshop for Town Meeting Tune-up. Asking Charles
Wood if he would like to attend as well!

11.Added the Derbyline Ambulance contract to the annual budget.

12.Copy of the 2009 Annual Report from Property Valuation will be reviewed at
a later date.

13.Reviewing the Town Report. Copies will go to Town clerk next week for
printing.

14.Reviewed and signed orders# 17 & 17A

Meeting adjourned at 8:45 PM
Minutes written by Robert Guyer